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Approved AI Applications for Grayson College

Approved Enterprise Tools: Using Gemini through Grayson College Gmail/Google Workspace accounts or Copilot through enterprise Microsoft accounts is fully approved for teaching, support, and work products. Grayson College maintains enterprise agreements with both Google and Microsoft, ensuring that prompts, chats, and uploaded content are not used to train public models or shared externally.
Unapproved Tools & Student Data Protection: Consumer AI tools, including public versions of ChatGPT, Claude, Grok, and other third-party AI platforms, must not be used for college business or fed any Grayson College data, confidential information, or protected student records subject to FERPA. Free and consumer versions retain user data to train their public models.
Hardware & Network Restrictions: Personal, unapproved, or unmanaged devices must not be connected to the campus network to experiment with or host AI models.

Google Gemini (Enterprise): An approved enterprise generative AI tool available via Grayson College Google Workspace accounts for drafting, research, learning support, and building custom AI agents.
Microsoft Copilot (Enterprise): An approved enterprise AI assistant available via enterprise Microsoft accounts for writing, administrative work, and teaching support.
MagicSchool AI: An AI platform designed specifically for educators to assist with lesson planning, rubric creation, content differentiation, and administrative teaching tasks.
BoodleBox: An educational AI collaboration platform that brings together multiple AI models and custom bots in a secure classroom environment for group work and interactive learning.