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Directory Information (Publicly Available)
In compliance with the Family Educational Rights & Privacy Act of 1974, Federal Law 93-380, information classified as “Directory Information” may be released to the general public without the consent of the student.
Directory information is defined at Grayson College as: student name; student address; telephone listing; dates of attendance; most recent previous educational institution attended; photograph/visual likeness; email address; and other information including major field of study and degrees and honors received.
A student may request that all or any part of the directory information be withheld from the public by making written request to the Admissions Office during the first 12 days of class of a fall or spring semester or during the first four days of a summer session. If no request is filed, information will be released upon inquiry.
Notice of Student Rights – Family Educational Rights and Privacy Act
Grayson College maintains general education records required by law. A student’s records are private and are protected from unauthorized inspection or use. The Registrar is custodian of all records for currently enrolled students and for students who have withdrawn or graduated.
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights include:
The right to inspect and review the student’s education records within 45 days of the day the College receives a request for access.
The right to request the amendment of the student’s education records that the student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA.
The right to provide written consent before the College discloses personally identifiable information from the student’s education records, except to the extent that FERPA authorizes disclosure without consent.
The right to file a complaint with the US Dept. of Education concerning alleged failures by the College to comply with the requirements of FERPA.
The name and address of the office that administers FERPA is: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Ave., SW, Washington, DC 20202-5901. The Registrar or designee will respond to requests for explanation and interpretation of the records. The Registrar is located in the Admissions Office, Administrative Services Building, Main Campus. Additional rights to review records are defined in 20 U.S.C. Sec. 1232G and in the GC Policy and Procedures Manual.
Access to Public Information: Requests for information should be made in writing and delivered to the Public Information Officer via fax, email (firstname.lastname@example.org), US mail or in person. GC uses its fiscal year, Sept. 1-August 31, for tracking purposes.