Academic Studies Program Assistant
Full-time program assistant to faculty for the Academic Studies Division reporting to the Dean of Academic Instruction
and the Fine Arts Department Chair. Responsible for general office management including typing of tests and
handouts for faculty, assisting with program promotion, office and telephone reception, facility coordination and
management. Some evenings and weekends may be required.
Function as clerical support for all programs. Perform duties as an office receptionist, maintain office equipment and
records, and manage copy work. Initiate purchase orders and maintenance work orders for Fine Arts and
Communication departments. Hire, supervise and evaluate part-time work-study students. Work directly with faculty,
staff, students, and the general public as the Program Assistant and Room Coordinator for the Arts & Communication
building. Assist the Visual Arts, Music, and Theatre departments in processing paperwork and creating programs for
recital series, workshops, lectures, productions, and festivals for the Arts & Communications building including the
auditorium, black box theatre, and art gallery. Assist with box office and collections for events held in the Arts &
Communications building. Assist in developing and mailing out promotional and recruiting material including flyers,
brochures, posters, high school recruitment packets, and invitations. Assist Visual Arts, Music, Theatre, and
Communications faculty in developing, organizing, and overseeing special and various events. Maintain Material Safety
Data Sheets (MSDS), files on Program Safety Plans and/or Manuals, and Hazardous Waste Management Plans for
departments within the Arts & Communications building. Assist in data collection, data analysis, and data interpretation
for instructor surveys, reports, strategic planning and budget. Assist part-time staff in setting up Blackboard accounts
and e-mail addresses. Perform various tasks as assigned by the Fine Arts Chair and the Dean of Academic Instruction.
Expected – Associate degree minimum; five years of progressively responsible related experience; or any
combination of education, training, and experience that provides the required knowledge, skills, and abilities to
perform the essential functions of the job.
Preferred - Two years previous office management experience and/or associates degree or program certificate.
Excellent communications skills. Competent with various software packages, including Windows, MS Office,
particularly Word, Excel, and PowerPoint and willing to learn as new software is developed. Strong attention to
detail, especially with proofreading and editing. Strong organizational skills. Ability to maintain confidentiality.